Privacy Policy

Overview

SimpleScheduleAI ("we," "us," or "our") operates SimpleScheduleAI.com and provides an assisted nurse scheduling service for Critical Access Hospitals. This Privacy Policy describes what information we collect, why we collect it, and how we use it. We keep this simple because we are a small team and we handle your information carefully.

What we collect

We collect information you give us directly when you:

• Submit a contact form or pilot application (name, title, hospital name, email address)
• Use the scheduling cost calculator and choose to share your results (name, title, hospital name, email address, and the input values you entered)
• Email us directly

We may also collect standard technical data automatically when you visit our site, such as browser type, pages visited, and approximate location. This data is used only in aggregate to understand how visitors use the site.

What we do not collect

We do not collect, process, or store any patient health information, medical records, or data covered by HIPAA. Our service is limited to nurse scheduling workflows. We do not act as a HIPAA Business Associate in the use of this website.

How we use your information

• To respond to your inquiry or follow up on a pilot application
• To assess whether our service is a good fit for your hospital
• To send relevant updates about the pilot or our service (you can opt out at any time)
• To improve how we explain and present our service

We do not sell your information. We do not rent it. We do not share it with advertisers.

Third-party services

Form submissions from this site are transmitted to Google Sheets via Google Apps Script, which we use as a lightweight internal tracking tool. Google's privacy practices apply to any data processed through their infrastructure. You can review Google's privacy policy at google.com/privacy.

Our site may also use third-party analytics tools to understand aggregate traffic patterns. These tools do not receive personally identifiable information from us.

Data retention

We retain contact information for as long as it is relevant to an active conversation or pilot engagement. If you ask us to delete your information, we will do so within a reasonable time unless we are required to retain it for legal purposes.

Your rights

You can request access to, correction of, or deletion of your personal information at any time by emailing us. We will respond promptly.

Security

We take reasonable precautions to protect information you share with us. However, no data transmission over the internet is fully guaranteed to be secure. Do not send sensitive clinical or patient data through this website.

Changes to this policy

If we make material changes to this Privacy Policy, we will update the effective date at the top of this page. We encourage you to review this page periodically.