Clear workflow. Predictable handoffs.
How it Works
Assisted scheduling that fits into your current process.
You keep control and final approval. We help reduce the load by building and validating schedules based on your inputs and your existing rules.
What you send us
- Staff roster via Excel (roles, competency levels, home units)
- PRN availability submissions and leave requests
- Unit rules: weekend requirements, escalation order, OT thresholds
Export your current data, edit in Excel, re-import. Simple.
What you get back
- Validated schedule (21 rules checked automatically)
- Multiple scenarios to compare (coverage vs cost vs fairness)
- Auto-recommended replacements when leave is approved
- Full audit trail of every change for compliance
Nothing is final until your team signs off.
The workflow
A structured collaboration that respects your existing process.
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Step 1
Kickoff and rules
We document rules, constraints, and what a good schedule looks like for your unit.
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Step 2
Inputs and handoff
Your team shares availability and coverage requirements in the format you already use.
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Step 3
Build and validation
We build the schedule and check for gaps, conflicts, and common failure points.
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Step 4
Review and finalize
Your team reviews, adjusts if needed, and approves. You stay in control.
Common questions
How do we get our data in?
Excel upload. Export your current data, edit, re-import anytime.
What happens when someone calls out?
System auto-finds top 3 replacements with reasons. You approve with one click.
How is fairness tracked?
Weekends (3 per 6 weeks), holidays (annually), overtime, flex hours—all automatic.
What about compliance and audits?
Full audit trail of every change—who, what, when—exportable anytime.
Ready to test this in your hospital
The pilot is a low risk way to see if assisted scheduling reduces effort and stress for your team.
Simple process. Clear handoffs. Your final approval.