AI-native nurse scheduling service · Texas Critical Access Hospitals
Stop Rebuilding the Nurse Schedule Every Sunday Night
It arrives done instead: AI builds your schedule, our scheduling team checks it, you approve. No IT setup, nothing for your nurses to log into.
Excel roster in, first schedule in under two weeks. Month to month, no long-term contract.
Or watch the AI fill a week's schedule in front of you: try the interactive demo
The problem
Scheduling eats 8 to 12 hours of a nurse manager’s week
That range comes from our interviews with nurse managers, and the hours cluster in three places.
The Sunday-night rebuild
The next cycle's schedule gets built after hours, cell by cell, around requests, skill mix, and on-call limits.
The 5 AM phone tree
A callout starts a phone list: who is rested, who is qualified, who picks up. One no at a time, before sunrise.
The fairness ledger
Weekends, nights, and holidays tracked from memory, and disputed at the nurses’ station.
And none of it stays contained. The dependable nurse absorbs one more shift, the fairness ledger hardens into hallway resentment, and the schedule a surveyor would ask for lives in three versions that disagree.
One week, before
SUN · 9:40 PM
Next cycle's draft, rebuilt at the kitchen table
TUE · 5:04 AM
Callout. Working the phone list, one no at a time
THU · 2:15 PM
PTO request lands. Ripple edits across two weekends
FRI · 4:50 PM
Weekend fairness dispute at the nurses’ station
WITH SIMPLESCHEDULEAI
The schedule arrives checked. You review and approve.
A composite week, drawn from our nurse-manager interviews.
How it works
Roster in. Schedule out. Humans in the loop.
Your roster
The staff Excel you already keep
Your rules
Charge coverage, skill mix, on-call limits. We map them once
Your callouts
Log it with us, any hour. No phone tree
SimpleScheduleAI engine
Draft builder
Complete schedule drafts, scored for coverage and fairness
Rule checks
Every draft validated against your unit's rules
Callout ranker
Top 3 replacements, with reasons
Our scheduling team
A human checks every draft before it reaches you
You approve
Nothing posts without your sign-off
Thursday delivery
Post-ready PDF and Excel workbook, every cycle
Every Thursday: a post-ready schedule, scored options, and the audit trail
Delivered at 3pm (or your chosen cadence). Just post and hand off.
Post it the day it lands
Schedule PDF, cleanly formatted for the unit board.
Keep working in Excel
Workbook with the final schedule, exceptions log, and risk flags. Export → Edit → Re-import anytime.
Pick the trade-off, not the cells
Multiple drafts scored by coverage, fairness, and cost. You pick the best fit.
Walk into Monday briefed
Manager summary: what we did this cycle (drafts built, callouts covered, changes applied), pending approvals, and budget impact.
Answer the surveyor with a lookup
Audit trail: complete history of every change: who, what, when.
CAH Medical-Surgical Unit
Week of Jun 2 to 8, 2026
| Date | Day 07-19 | Night 19-07 |
|---|---|---|
| Mon Jun 2 | Maria G. Charge Emily D. · Lisa A. | James W. Charge Michael B. |
| Tue Jun 3 | Maria G. Charge Ashley J. · Amanda W. | James W. Charge Christopher A. |
| Thu Jun 5 | Maria G. Charge Ashley J. · Elizabeth M. OT | James W. Charge Jessica R. · Daniel H. |
Software vs service
Most tools hand you the work.
Scheduling software gives you a blank grid and rules to enforce yourself. Our AI builds the finished schedule; our team checks it.
Who we serve
Built for Critical Access Hospitals in Texas
One callout can break the unit
At CAH staffing levels there is no slack. The replacement search has to be fast and right.
The ED must stay ready on a small bench
Maintaining the 24/7 ready-state while balancing small bed counts.
"Just add staff" is not an option
Distance makes hiring your way out unrealistic. We optimize the roster you have.
Common CAH Scenarios We Handle
The situations that eat a nurse manager's week, handled as defaults.
- 7 PM call-out → System auto-finds top 3 replacements with reasons
- Leave approved → Affected shifts get replacement candidates automatically
- Weekend fairness complaints → No nurse should work more than 3 weekends per 6-week period
- Junior-heavy shift → Competency pairing rules require a Level 4+ nurse on the shift
- PRN scheduling chaos → Only scheduled on days they marked available
- Holiday assignment disputes → Fair rotation tracked annually across the team
- Who approved what? → Full audit trail of every change
Getting started
First schedule in under two weeks
No IT involvement at any step.
- 1
Send the Excel you already keep
Your staff list and shift structure, as they are. No cleanup project.
- 2
We configure your rules
Charge coverage, skill mix, on-call limits: mapped to your unit before your first cycle.
- 3
You check a test cycle
A draft schedule against your real roster. You tell us what a spreadsheet cannot know.
- 4
Your first live schedule posts
From then on it arrives every week, checked and post-ready.
Day 1
Day 14
YourRoster.xlsx
The staff Excel you already keep, uploaded as it is.
Unit_Schedule_Cycle-1.pdf
Checked against your rules, post-ready for the unit board.
Rules mapped once in between. Nothing installed, no IT ticket opened.
After the first month
By the second cycle, the conversation changes
Fairness complaints get answered with data
Weekend, night, and holiday counts per nurse are on paper, not in memory.
Overtime becomes a decision
Draft options show the cost before you publish, so the budget conversation happens before the money is spent.
Survey prep becomes a lookup
The audit trail is already written: who changed what, and when.
Manager summary · Cycle 6
Sample data| Nurse | Weekends | Nights | Holidays |
|---|---|---|---|
| Carol A. | 2 | 4 | 1 |
| Dan B. | 3 | 3 | 1 |
| Emma C. | 2 | 4 | 2 |
Dan B. at 36h this week. Overtime cost if assigned Friday.
Cycle ledger: 3 drafts built, 1 callout covered, 14 changes logged.
The team
We interviewed 30+ nurse managers before writing code
Not surveys. Real conversations about real scheduling problems, and a schedule model built from what they told us.
Pradeep Pandey
Co-founder
Deputy General Manager of Operations, Apollo Hospitals. 7 years inside hospital ops managing 2,000+ beds across 19 hospitals. Building the scheduling fix he watched them need every week.
Gautham
Co-founder
3x founder, 15 years in tech. Built a system your nurses never have to log into. You upload, the schedule comes back ready.
"I spend my Sunday evenings rebuilding the schedule because someone called out on Friday. Every week. I just want to hand it off and know it is right."
Common questions
Frequently Asked Questions
How long does it take to get started?
We configure the rules, run a test cycle, and hand you a draft schedule for review. No IT involvement required.
Do my nurses need to create accounts or download anything?
What if we already have a scheduling system?
How do you handle our unit-specific rules?
Who do we contact when there's a call-out at 2AM?
You pick, we update the schedule and send the corrected copy. No phone tree, and we're reachable if something unusual comes up.
Simple pricing
A compliant, post-ready schedule every cycle.
Flat monthly pricing.
$1,000 to $1,500 a month, by roster size. No IT setup. No per-nurse fees.
- Your Sunday nights back: the week's schedule arrives done
- No 5 a.m. phone tree: approved replacement candidates in one click
- Walk into Monday knowing what changed, the budget impact, and what needs your sign-off
Month to month, flat by roster size. No long-term contract. If your team does not save real scheduling time, you walk away.